What We Need Before Confirming Your Booking.

To make sure your Viewing experience runs smoothly, we will ask for a few key details before confirming your quote. 

 

Event Details. 

Please provide your preferred date, event start time, finish time, venue address and expected number of guests. This helps us recommend the most suitable screen size, sound set-up and arrival time.

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Space & Surface.

Grass, concrete, tarmac and indoor flooring may all be suitable, but we will confirm this based on your  event Please allow enough space for the screen, support structure, speakers, technical equipment and safe access around the setup.

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Access & Parking.

Please let us know if there is nearby parking, restricted access, stairs, narrow gates, uneven ground or carrying distances. This helps us plan the right team, equipment, and setup time.

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Power Supply.

Most setups requires access to safe power supply. Smaller setups may work from a standard power socket, while larger LED Screen setup may require a stronger dedicated supply or generator. We will confirm the exact power requirement once we know the screen size you wish to go for and event setup.

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Content and Media.

Please tell us what you'd like to show, such as films, live sports, presentations, sponsor adverts, music videos or branded content. For videos, slides or logos, we recommend sending files in advance so we can check compatibility before the event. 

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Permissions, Licence & Rights.

The event organiser is responsible for venue permission and any licences needed for the content being shown, unless this has been agreed with us in writing. Public film screenings, live sports, TV broadcasts, music  and commercial content may require permission, licensing or commercial subscription.

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Weather & safety.

Outdoor equipment is designed for outdoor use (IP65 rated), but safety always comes first. Heavy rain, strong winds, unsafe ground conditions or electrical safety concerns may require changes to setup, a covered option, postponement or cancellation in line with our terms.

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Site Visit. 

We may recommend  a free consultation/free site assessment before confirming the final setup.